Frequently asked questions and support documentation for Workshop Software

How to Create a Booking

How to Create a Booking

How to Create a Booking
1. Click on “Booking Dairy” from the list of options on the left hand side of the screen.
2. Click on the Create New Booking for New Booking.

Create Booking

Click on the ‘+’ icon at the far right bar and then Click on “Customer Invoice” from the dropdown and enter the Job Details.

Customer Booking

Add New Cutomer and Vehicle

Fill all the required information to Add New Customer
Select Company or Individual, enter company name, ABN, Email, Phone, Address auto fill and then Save.

Add New Customer Panel

Fill all the required information to Add New Vehicle
Select Customer, enter Registration no., VIN, Year, Select Make, Model and Body Type and then Save.

New Vehicle Selection

If you have already added Customer and Vehicle, Select from dropdown list, add Booking Date, Due Date, Customer Order Number if any, Description in the Booking.

Add New Booking

Booking Dairy- Add New

Add Items to Booking from your stock. If Item and Category does not exist, add New one from here.
Fill all the required information to Add New Item and then Save.

Add New Item Form

PRODUCT FIELD DESCRIPTIONS
Category - Select Category of Item.
+New - If does not exist, Create New.
Is GST FREE - YES/NO.
Item Name - Enter your Item/Product Name.
Opening Quantity- Add Item/Product opening Quantity.
Supplier - Enter the supplier of the product. This will link the product to the supplier in your list of suppliers.
Buy Price - The price you paid for the Item/Product.
Sale Price - The price you will charge customers for this product.

Add Mechanic
When Items are adding in the Booking, you can also assign Booking to any Mechanic by adding Mechanic into Booking as below.
Select Mechanic, add Start Date and Start Time, enter estimated hours you can update this later, add amount per job, check GST YES/No and click on Add, you can also delete this anytime in the Booking.
Amount per Job and Estimated Hours are relevant with Mechanic per hour rate, so it will automatically calculate mechanic hours and amount with this.
(e.g. if mechanic per hour in 15$, and in Booking you add 2 hours and amount per job 40$, it will automatically calculate mechanic rate 30$ in the end when Job paid, and the remaining one will be Workshop profit so fill these information accordingly)

Mechanic per hour rate

If Mechanic does not exist in the list, then add a New Mechanic from here

Add New

Fill name and Email to add Mechanic. Role is not changeable, so it will be Mechanic.

Add Mechanics Data

Job Card Note

Add Job Card Note and Mechanic Note into Booking and Click Save Booking you can also Start Job directly from here.